managing board documents is difficult, particularly when the information is distributed and shared across different platforms and devices. When board members have the ability to access a digital platform for managing boards they can view documents on any device and in real-time. They can collaborate on the document in workrooms and committees adding notes, share information with members, and keep track of project progress–all while ensuring the most recent version of the document is used at meetings. This online boardroom org allows boards to make informed decisions and keep members engaged during meetings.
In addition, board portals allow meeting organizers to send secure links to meeting materials and agendas directors prior the meeting. This eliminates the need to print and email lengthy documents that are out of date and can be difficult to locate in an inbox. Board directors can access and browse information related to an item on the agenda on their tablets, desktops, or mobile phones.
The materials can also be stored in one place which is simple to navigate and accessible at any time between meetings. The board can also make use of the built-in annotation tool to mark their books of material. They will be synchronized across their various electronic devices, and have the option to hide any personal notes or annotations. If a device belonging to a member is stolen or lost, administrators can remotely wipe off the data to safeguard sensitive information.
Board document management is a critical aspect of the role description of any board. It has never been more essential, in the current cybersecurity landscape. With the proper tools, it’s simpler than ever before for boards to keep its directors motivated and ensure that all critical data is secure.