A board meeting that is online is an ideal way for your organization to hold productive meetings without the physical limitations https://www.yourboardmeeting.org/pros-and-cons-of-the-online-board-meeting of a meeting in person. By using an online tool for board meetings, you can save time and money by avoiding costs for travel and manual tasks like registering attendance and writing the minutes. It will also help you to expand your board’s membership to include people who are unable to be present in person.
It’s simple to host an online board meeting, however, you’ll need to have the link for each participant in advance. It is also helpful to send an initial link to the meeting participants prior to your first meeting to make sure all equipment is working properly.
An agenda that is clear is crucial for an effective virtual board meeting. Make sure you include an “any other business” item in case there are any issues that have not been addressed in the rest your meeting. This helps keep your agenda moving in the right direction and increase productivity.
Be sure to schedule every discussion topic with a specific time frame and the desired outcome for each. This will give your board members a sense organization and will allow you to get through the meeting in a timely manner.
If you provide all your attendees with copies of the agenda and pertinent documents prior to the meeting will allow participants to be prepared to share their thoughts. Video conferencing is an excellent tool to use for board meetings. It can increase participation and give participants the chance to look at each other’s body and speech.