Virtual meetings are an integral part of many mission-driven organizations, if done correctly they can be extremely productive. But, like every meeting, there are a few crucial aspects to consider in order to be effective.
While it’s important to establish guidelines and establish a proper etiquette however, it’s equally important to keep the discussion moving. If the conversation stagnates or becomes a stalemate on one subject, it could be difficult for those who aren’t present to contribute and share their insights. An agenda can help the chair of the meeting ensure that everyone is treated equally and prevents a few key speakers from dominating the discussion.
It is also essential to keep remote participants entertained, by ensuring they can be able to access the main content. This can include sharing presentations, dispersing physical documents, or creating content using flipcharts or whiteboards during the meeting. Remote attendees can be fully engaged by providing a rich interaction experience. They can make contributions just as easily as people who attend in person.
In order to facilitate this change in meeting formats, it is essential to have an online platform that provides secure, centralised access to all meeting materials. A platform like BoardPro provides this feature that aids in the shift to a digital-only format for meetings. Directors can quickly access crucial information by saving meeting notes and documents in a central archive.
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