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A board portal is a secure digital platform for corporate governance that optimizes every board meeting – before, during and after the meeting. These platforms improve the efficiency of meetings, increase decision-making and make it easier for directors and executive team members to communicate information.
Board members can collaborate and review on materials before the meeting with a centralized platform that contains all documents and communications, which includes instant messaging, emails and electronic signatures. This eliminates the need to search through books on board meetings or email threads for information, and ensures all members are using the latest version of the materials. Modern tools for managing boards provide an additional layer of security. Documents are stored on a secure system, that can only be accessed when a user has access to their profile. This ensures that confidential information doesn’t end up in the wrong hands, or buried in personal email chains.
All meetings, whether in person or virtual need to be planned. A good board portal allows administrators to design and distribute a an entire and complete board book to the board prior the meeting, so that directors can have plenty of time to read it. It should also permit the creation of minutes for meetings and remote or hybrid meetings.
Board members are busy, which is why they need a tool that allows them to prepare for and participate in each meeting. Look for an intuitive interface designed to be as easy as it can be, with built-in capabilities for chatting between board members regarding topics they’re working on, as well as calendar integrations so that directors can check each other’s real-time availability and schedules.